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Assistant Dean of Fellowship Advising

Posting Details

Position Information

Job Category Professional/Administrative
Position Title Assistant Dean of Fellowship Advising
Full Time/Part Time Full Time
Division Dean of the Faculty
Department Fellowships and Scholarships
Department Statement

Colgate University, a highly-selective residential liberal arts university with 2,900 students, is a very special place to work. A diverse group of individuals from local and worldwide communities, our staff is critical to preserving the university’s high standards and strong reputation as a leader in higher education. We nurture an inclusive, collaborative culture, where each employee is treated as an important contributor, offer generous benefit packages and encourage staff wellness, learning and advancement. We offer staff opportunities to audit Colgate classes, as well as earn credits towards a Colgate undergraduate degree. Our friendly staff can be found attending lectures, working out together at our state of the art gym facilities, kayaking, paddle boarding and sailing on Lake Moraine, and participating in one of the many daily events that take place on campus and in the Village of Hamilton.


The Assistant Dean of Fellowships Advising provides leadership and administration of Colgate University’s Office of National Fellowships, manages all operations in the Office, works closely with faculty and staff across the university to develop and oversee the recruitment and preparation of students applying for major fellowships, and advises and guides deliberations during faculty nomination committees.

Ensures effective and timely administration and tracking of all nominations and applications for nationally competitive fellowships, scholarships and grants. Responsible for fostering student growth within the context of the grant, fellowship and scholarship process.

Responsible for integrative and holistic advising of students and alumni in all stages of exploration, application, interview and selection of grants, scholarships and fellowships.

Responsible for cultivating relationships and managing communication with faculty and administrators to solicit candidates, advise students, and advise on the writing of appropriate recommendation letters in fellowship contexts. Responsible for researching and promoting new and/or additional fellowship opportunities. Responsible for raising awareness of fellowship opportunities and aspirational student stories among all relevant constituencies.

Responsible for expanding outreach, promotion and access so that students may become aware of fellowship opportunities. Responsible for creating and maintaining productive and effective relationships with sponsoring entities.

Technical Competencies

Name Grants, scholarships and fellowships

Demonstrated knowledge of selection criteria, trends, successful candidate profiles, and processes for determining fit between candidates and grants, scholarships and fellowship opportunities. Demonstrated ability to assess candidates’ competitiveness across a wide range of opportunities and help them apply for those with best potential fit. Demonstrated knowledge of and expertise in the field of grants, scholarships and fellowships sufficient to identify best-fit opportunities for students and alumni.

Name Student Advising

Demonstrated ability to guide and be a resource to academically diverse students, from initial inquiry through polished application and beyond. Demonstrated knowledge of and expertise in application processes sufficient to guide students proactively in crafting the strongest application(s) possible. Demonstrated ability to foster student growth throughout the process regardless of outcome.

Name Outreach and Communications

Demonstrated ability to create and facilitate productive relationships with key stakeholders, including faculty, students, staff, and alumni.

Demonstrated ability to promote nimble communication with students and alumni as well as between academic and student affairs divisions. Ability to form partnerships with diverse stakeholders, such as communications, alumni relations, faculty and sponsoring foundations. Demonstrated ability to give strong oral presentations.

Name Technical Writing

Demonstrated ability to craft strong written communications that best represent both the University and our individual applicants to audiences both internal and external. Demonstrated context-specific knowledge of the conventions of appropriate and helpful recommendation letters and the ability to teach others to write letters accordingly. Demonstrated ability to cultivate in students an awareness of their own writing as discovery of their voices and their paths.

Name Office Management

Demonstrated ability to manage budget and support staff. Demonstrated ability to communicate effectively and work collaboratively with support staff on matters of budgets, scheduling, projects, and calendars.

Behavioral Competencies

Name Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name Sustainability

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.


Professional Experience/ Qualifications

- A minimum of 3 years of related experience is required.
- Very strong editing, verbal and written communication, time management, and
organizational skills.
- Demonstrated ability to take initiative, and work independently and collaboratively.
- Must be capable of working collegially with a diverse group of faculty, staff and students within a university setting.
- Must be able to work some evenings and weekends.

Preferred Qualifications

Five – ten years of related experience is preferred.


A Master’s Degree is required.
A Ph.D. is preferred.

Physical Requirements
Other Information

Interested candidates should submit a cover letter, resume, and contact information (email
and/or telephone number) for three professional references.

Colgate strives to be a community supportive of diverse perspectives and identities. All applications should speak directly to the candidate’s ability to work effectively with students across a wide range of identities and backgrounds.

Posting Detail Information

Requisition Number 2018S051P
Temporary No
Work Schedule

Must be able to work some evenings and weekends.

Job Open Date 03/07/2018
Job Close Date
Open Until Filled Yes
Special Instructions Summary
EEO Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veteran Status, sexual orientation and gender identity and expression, genetic information, victims of domestic violence and stalking, familial status, and all other categories covered by law. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training at all levels of employment. Colgate University will not discharge or discriminate against employees or applicants who inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant. Colgate University is an Equal Opportunity Employer. Minorities/Females/Persons with Disabilities/Protected Veterans are encouraged to apply.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you ever been a Colgate employee?
    • Yes
    • No
  2. * Are you currently a Colgate employee?
    • Yes
    • No
  3. * Are you at least 18 years of age?
    • Yes
    • No
  4. * Please let us know how you heard about this position.
    • Albany Times Union
    • Binghamton Press & Sun
    • BlackCoachesinSports
    • Cazenovia Republican
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Colgate Employee
    • Colgate Website
    • CoSIDA
    • Diverse Issues of Higher Education
    • HERC (Upstate New York HERC)
    • LinkedIn
    • Mid-York Weekly
    • NACWA
    • naviGATE
    • NCAA News
    • Norwich Evening Sun
    • Oneida Daily Dispatch
    • Sherburne News
    • Syracuse Post Standard
    • Utica Observer Dispatch
    • Waterville Times
    • Other
  5. If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Letter of Recommendation 1
Optional Documents